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Welcome to the WFAF'23!

Join the 3rd Weston Fine Arts Festival July, 8th-9th, at the beautiful Hurlbutt Elementary School Field in Weston, CT. A weekend filled with fantastic art, great activities, gourmet food, and incredible live entertainment ... This top rated, fun-filled weekend event is enjoyed by tons of art patrons and families from Fairfield County, NYC/Tri -State area and beyond!

See the WFAF'23 Overview below ... Check it out, there are lots of way to participate!

To register/apply go to: wfaf23.artcall.org

Festival Application Categories:

1. WA Gallery (art submission(s) for group show/sale) $30 per submission

2. Artist Booth Space (Single 10'x10' $295.00, Double 10'x20' $425.00, XL 20'x20' $750.00)

3. Weston Emerging Artist/Artisanal Vendor Booth Space (age 25 and under) ($1.00)

4. Artisanal Vendor Booth Space (specialty items, fashion, accessories, home decor/goods, food, etc.) Single 10'x10' $295.00

5. Activity Booth Space (Single 10'x10' $295)

6. Community Partner Booth Space ($1.00)

7. Artist/Artisanal Vendor Market 6ft Table (table space in group tent for artists or vendors) $200.00

8. Outdoor Exhibit Space (untented space for items such as sculptures, outdoor furnishings/decor.) Single 10'x10' $295.00

9. Food Court Space ($250.00)

WFAF'23 Festival General Information:

A) Festival Days/Open Hours: Sat. July 8 and Sun. July 9, 2023 (10:00am-5:00pm)
(WFAF'23 is a rain or shine event)

B) Check In/Set Up: Fri. July 7, between 11:00am - 5:00pm (you will be notified via email of your specific check in/set up time slot). 

C) Festival Days: Sat. July 8 - Sun. July 9, Exhibitors must be set up by 9:30am each day of the festival. Booths must be open throughout the festival open hours of 10:00am-5:00pm with artist/artist representative or participant on site. Please keep your space clean and tidy.

D) Breakdown/Cleanup: Sun. July 9, 5:00pm. Participants may not breakdown their display during festival hours. Participants are responsible to leave their site clean, free of garbage/debris. 

E) Booths/Tents: Single, double, or XL booth spaces available. Participants must provide their own weather resistant, weighted tent (staked tents not permitted), display system, and all items needed to showcase and sell their work. White tents preferred. Tents must be able to be fully enclosed and protect booth contents from all weather and conditions, and are to be fully enclosed with all four sides secured at close of festival hours each day. Displays must be able to withstand crowds, wind, rain, and all weather conditions. 

F) Tent Rentals: To inquire about renting tents/tent accessories from outside vendor, please contact Mike at: MitchCo. Tent & Party Rentals, 3129 Main Street, Stratford, CT 06614, Phone: 203-378-5434, Email: mike@mitchcoparty.com. (supplies limited, first come/first serve)

G) Security: Overnight security will be provided. All participants are responsible for securing their booth/booth contents and protecting them from the elements. Neither WestonArts Inc., Weston BOE, nor the Town of Weston assume any responsibility or liability whatsoever for participants booths/booth contents.

H) Exhibitor/Participant Eligibility: The Weston Fine Arts Festival is open to all persons regardless of race creed or color, sexual orientation or national origin. We believe equal opportunity is extremely important and every individual is unique in their own way. We strive to create an open, inclusive, and equal environment in which every individual has the opportunity to flourish. The WestonArts committee reserves the right to refuse anyone that does not honor this DEI commitment.

I) Participant's Consent: By participating in the WFAF'23 all participants agree to allow usage of festival images, including images of art and merchandise, to be used by WestonArts Inc. for the purposes of marketing and promotional material.

J) Fully Refundable No-Show/Cleanup Deposit Fee: Upon acceptance into the festival, participants (excluding WA Gallery) will be required to pay a fully refundable no-show/cleanup deposit fee. This fee will be fully reimbursed (asap) after festival close with satisfactory return of space. Participants are required to set up during festival set up hours, and to be open during all open festival hours.

About WestonArts Inc.
WestonArts Inc. is a CT 501 (C)(3) nonprofit, volunteer organization. Our mission is to support and foster the growth of the arts in our schools and community. WestonArts Inc., PO Box 1124, Weston CT 06883 | To connect with a WestonArts representative email: info@westonarts.org  

1. WA Gallery Application/Overview Info:

Artists, submit one-three piece(s) of your work (see WA Gallery art guidelines below) to apply to be eligible to join the WA Gallery - juried group show/sale. A non-refundable submission and processing fee is required to complete the application, pricing as follows: each submission $30.00. Submissions will be reviewed by our esteemed jurors. Selected work will be displayed in a large gallery style group exhibition. First, Second, Third, and Emerging Artist (age 25 and under) ribbons/cash prizes will be awarded and artists will be notified and invited to attend the WA Award Ceremony.

Artists have the option to exhibit their work and/or offer it for sale. Price to be determined by artist, 70% of purchase price to artist / 30% purchase price donation to WestonArts Inc. Art sales are made on site either through cash, or credit card. Art to be picked up by patron or by artist at the WA Gallery tent between 5-6pm on Sunday, July 9th, 2023.

WA will be offering to showcase art not sold over the weekend in the WestonArts|ArtCall Online Gallery. Please follow up with a WA representative to hear specific details of this opportunity.

WA Gallery Art Guidelines: All art submitted to be original art created by the submitting artist. Accepted art must arrive for check in at the rear entrance of the Weston Senior Center (walk to back of building to enter by the garden), 9 School Road, Weston, CT, Thursday, July 6th, 2023 during art check in/drop off hours of 3:00pm-7:00pm. All hanging art must be ready to hang and wired securely. Hanging art size maximum 36" x 36", 3D/Sculptures maximum size 5' tall x 2' wide (artist must provide suitable/sturdy table or stand if needed for display). Please note in application if sculpture is suitable for display outside the tented area.

WA Gallery Submission Steps Overview:
* Click on Register & Apply then create an account.  
* Select category(s) of participation, pay fee. 
* Submit art images and details (deadline May 31st).
* Juror review of submitted art.
* Notification of juried art status by June 7th, 2023.
* You will be contacted by email with next steps.

2. Artist Booth Space General Info:

(Booth/Tent must meet all requirements outlined above in WFAF'23 General Information Section E)

(Single 10'x10', Double 10'x20', XL 20'x20') size spaces available - Select specific size at time of payment

Art Guidelines for Artist Booths: All works must be original art created by the artist. All art forms welcome, examples: painting, drawing, original artist prints, mixed media, sculpture, ceramics, glass, hand crafted jewelry, metal works, hand crafted furniture, artist made textiles, etc. Our intention is to create a diverse and balanced show. (All art should be of subject matter suitable for general public. It is not our intention to censure any artwork; WA reserves the right to determine suitability of art on display.)

Artists Booth Application Steps Overview:
* Click on Register & Apply and create an account.  

* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your work/booth. 
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

3. Weston Emerging Artist/Artisanal Vendor Booth Space General Info (age 25 and under):

(Booth/Tent must meet all requirements outlined above in WFAF'23 General Information Section E)

Weston artists and artisanal vendors (age 25 and under) are eligible for (10'x10' $1.00) booth space at the WFAF'23. Please note, art and merchandise on display is required to have been created by the emerging artist/vendor. WestonArts welcomes voluntary (tax deductible to the extent that the law applies) donations from our Emerging Artists/Artisanal Vendors. To donate: please go to www.westonarts.org, or mail check made out to WestonArts Inc. to: WestonArts Inc., PO Box 1124, Weston CT 06883.

Emerging Artist Booth Art Guidelines: All works must be original art created by the artist. All art forms welcome, examples: painting, drawing, original artist prints, mixed media, sculpture, ceramics, glass, hand crafted jewelry, metal works, hand crafted furniture, artist made textiles, etc. Our intention is to create a diverse and balanced show. (All art should be of subject matter suitable for general public. It is not our intention to censure any artwork; WA reserves the right to determine suitability of art on display.)

Emerging Artisanal Vendor Booth Merchandise Guidelines: (specialty items, fashion, accessories, home decor/goods, food etc.) Merchandise should be of fine quality of an artisanal nature. Proof of food permits required. Please link for permit forms with the Weston Westport Health District https://wwhd.org/permits-forms/ 

 

Emerging Artist/Emerging Artisanal Vendor Booth Application Steps Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your work/goods/booth. 
* You will receive email confirmation of registration.

* Further instructions will follow after June 7, 2023.

4. Artisanal Vendor Booth Space General Info:

(Booth/Tent must meet all requirements outlined above in WFAF'23 General Information Section E)

Artisanal Vendor Booth Merchandise Guidelines: (specialty items, fashion, accessories, home decor/goods, food etc.) Merchandise should be of fine quality of an artisanal nature. Proof of food permits required. Please link for permit forms with the Weston Westport Health District https://wwhd.org/permits-forms/ 

 

Artisanal Vendor Booth Application Steps Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your work/goods/booth. 
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

5. Activity Booth Space General Info:

(Booth/Tent must meet all requirements outlined above in WFAF'23 General Information Section E)

Note: Activities must take place in the interior booth/tent space and not spill over into the public area, please contact WestonArts to arrange for booth spaces larger than (10"x10') if needed.

Activity Booth Space Guidelines: (children's & adult crafts, or other interactive offering) WestonArts will be offering a painting on canvas activity at the festival - similar activity is not eligible for application.

Activity Booth Application Steps Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your activity/booth. 
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

6. Community Partner Booth Space General Info:

(Booth/Tent must meet all requirements outlined above in WFAF'23 General Information Section E)

Weston Community Partners (examples: Weston Public Library, Lachat Town Farm, Weston Historical Society, Weston Girl/Boy Scouts, etc.) are eligible for (10'x10' $1.00) booth space at the Weston Fine Arts Festival 2023. WestonArts welcomes voluntary (tax deductible to the extent that the law applies) donations from our Community Partners. To donate: please go to www.westonarts.org, or mail check made out to WestonArts Inc. to: WestonArts Inc., PO Box 1124, Weston CT 06883.

Note: If hosting activities in your booth/tent, activity must take pace in the interior booth/tent space and not spill over into the public area, please contact WestonArts to arrange for booth spaces larger than (10"x10') if needed.

Community Partner Booth Application Steps Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your logo/display/booth (any image will do).
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

7. Artist/Artisanal Vendor Market 6 ft. Table General Info:

(Artists and Artisanal Vendors table space in a large market style group tent) Included: one 6 ft. table with table covering, 1-2 chairs (as per participants request). Participants must provide all other display materials and supplies needed, and must limit art/goods to table top display area only. Participants are required to store supplies and other items neatly behind/under table throughout the festival. All items must be stored with suitable protection from all weather conditions.

Artist Table Art Guidelines: All works must be original art created by the artist. All art forms welcome, examples: painting, drawing, original artist prints, mixed media, sculpture, ceramics, glass, hand crafted jewelry, metal works, hand crafted furniture, artist made textiles, etc. (All art should be of subject matter suitable for general public. It is not our intention to censure any artwork; WA reserves the right to determine suitability of art on display.)

Artisanal Vendor Table Merchandise Guidelines: (specialty items, fashion, accessories, home decor/goods, food etc.) Merchandise should be of fine quality of an artisanal nature.

Artist/Artisanal Vendor Table Application Steps Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your work/goods/display. 
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

8. Outdoor Exhibit Space:

(Outdoor (10'x10') untented space for items such as sculptures, artisanal outdoor furnishings/decor.) All displays must be secure and able to withstand crowds, wind, rain, and all weather conditions. 

Outdoor Sculpture/Artisanal Outdoor Merchandise Guidelines: All sculptures/displays are to be exhibited within the designated outdoor space. Merchandise should be of fine quality of an artisanal nature. All displays should be of subject matter suitable for general public. It is not our intention to censure any artwork; WA reserves the right to determine suitability of art on display.

Outdoor Sculpture/Artisanal Outdoor Merchandise Submission Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your work/goods/display. 
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

9. Food Court Space Info:

(If set up includes a Booth/Tent - it must meet all requirements outlined above in WFAF'23 General Information Section E)

 

(Space for either food truck or food booth/tent in the festival food court area.) Easy access for trucks. Participants are required to provide all necessary equipment and utilities necessary for their setup. No water/electrical access available. Proof of food permits required. Please link for permit forms with the Weston Westport Health District https://wwhd.org/permits-forms/ 

Food Court Application Steps Overview:
* Click on Register & Apply and create an account.  
* Select category(s) of participation, pay fee. 
* Complete description form and submit 1-3 images (jpg, png, pdf) of your set up. 
* You will receive email confirmation of registration.
* Further instructions will follow after June 7, 2023.

To Register/Apply Go To: wfaf23.artcall.org

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